File formats, as we talked about last time, can be standardized as a method for avoiding unnecessary software upgrades.  You save money for your client and you generate revenue for yourself by investing very little time into standardizing file formats.  

Here is a quick guide and information about standardizing the file formats of Microsoft Publisher, Microsoft PowerPoint, and Microsoft Access.   

Microsoft Publisher .pub File Formats

  • Microsoft Publisher 2000 can back save to Microsoft Publisher 98 files directly from the Save As dialogue box, “Save as Type” drop-down list.

Microsoft PowerPoint .ppt File Formats

  • Microsoft PowerPoint 2000 provides similar backward file format compatibility options under its Tools menu, Options command, Save tab.

Microsoft Access .mdb File Formats

  • Microsoft Access 2000 and Microsoft Access 2002 are bigger challenges.
  • When Microsoft upgraded Access 97 to Access 2000, it changed the underlying database engine. If your clients have several employees who use important Microsoft Access databases, you’ll likely need to standardize on one version of Microsoft Access, as opposed to relying on file format configuration settings.
  • Microsoft Access 2000 cannot share a common file format with Microsoft Access 97, but Microsoft Access 2000 can save a database in Microsoft Access 97 format.

Bottom Line on File Formats
Standardizing file formats is a quick and easy solution for file sharing compatibility problems.  The increased productivity your client will enjoy from standard file formats is reason enough to do it.  The added bonus of standard file formats is the fact that is allows you to put off software upgrades until absolutely necessary.  Make standardizing file formats a regular part of your service offering today.  

In this article, you’ve been introduced to File Formats. To learn more about how you can improve your knowledge about File Formats, just click here now to get access to a free one-hour audio training program on 5 Easy Ways to Grow Your Computer Consulting Business.